Previously offered as the “Travel Award,” the Graduate School is pleased to offer the new Graduate Student Scholarly Presentation Award for the 2020-2021 academic year. This change is to comply with OSU COVID travel restrictions while supporting graduate students’ professional development. The funds from this award are designed to provide domestic or international graduate students with financial support to cover part of the costs associated with registering, virtually attending and presenting their scholarly work/achievements at prestigious virtual conferences. Please note that the presentation of scholarship remains a key eligibility requirement for this award. For students interested in attending conferences or meetings but who are not presenting, we encourage them to explore the Graduate Student Professional Development Award.

Award Details

Scholarly Presentation Award amounts vary, but awards will not exceed $500. Awards are intended to cover up to half of the full cost of registering for and participating in a national/international virtual conference/meeting. At this time, the Graduate School does not anticipate honoring requests for travel related expenses during the 2020-2021 academic year.

This award may be offered in addition to a graduate assistantship or fellowship.

The funds for this award will be distributed to and managed by the nominating program. 

Eligibility

  • Nominee must be a current master’s or doctoral student at Oregon State University.
  • Nominee must be enrolled in at least 3 graduate credits at OSU at the time of the conference, or in the case of a conference occurring between the end of spring term and the beginning of fall term, the student must be returning to at least 3 graduate credits of enrollment in fall term.
  • Nominee must be listed as the sole author/presenter, first or lead author/presenter, or serving in a capacity whereby they are responsible for significant leadership for the overall session. Materials must have been accepted by the conference at the time of the nomination.
  • The program must show evidence of its intent to fund at least 50% of the nominee's conference expenses. This may include funds obtained through grants, contracts, and other related sources.
  • The nominee must have a signed and approved program of study on file with the Graduate School at time of nomination. 

Evaluation Criteria

  • Importance of the meeting/conference relative to the nominee’s field
  • Strength of nominee’s statement of the reason for participating
  • Reasonableness of the overall budget and justifications for spending
  • Evidence the graduate program is supporting at least 50% of the nominee’s conference expenses
  • Quality of the letter of support
  • Quality of nominee’s CV or résumé 

Nomination Period

The nomination period begins on November 2, 2020. Requests must be made online, no less than four weeks prior to the conference date. Requests will be accepted any time throughout the academic year, until all available funds are distributed. 

Nomination Procedure

Nominations may be submitted by the nominee's graduate program director or unit chair/head. Students may not apply directly for this award. Each unit (as defined by university major code) may nominate no more than six nominees (total) during the 2020-2021 academic year.

In the online nomination form, nominators will be required to prepare/upload the following materials as one PDF document using the following file name convention:
"Nominee's Last Name_Department_ScholarlyPresentation.pdf", and upload it through the nomination form.

  1. Statement from the nominee describing the importance of the meeting/conference relative to the student’s field. The statement must also include the nominee’s proposed budget and justifications for spending. If relevant, include details of workshops, job interviews, project development, journal article writing, networking sessions, leadership opportunities, and collaboration(s) that will occur (two pages or less).
  2. Letter from nominee's major professor or unit chair/head describing the (a) academic merit of the nominee, (b) importance of the meeting/conference, and (c) how the program intends to fund at least 50% of the nominee’s conference expenses (this may include funds obtained through grants, contracts, and other related sources).
  3. A copy of the submitted and accepted abstract or submitted product. Include the title, the authors in the order they appear in the submission, and the notification of acceptance of the presentation. Indicate the nominee’s role in the presentation and whether this will be an oral or poster presentation.
  4. A copy of the nominee’s résumé or curriculum vitae.
  5. The nominee's signed and approved program of study. 

Nomination Form

Submit a nomination

Nomination form overview

Questions

For questions about this award or any Graduate School administered awards, please contact our Graduate Scholarships and Fellowships team