Graduate School

Although we no longer provide printable applications, if you are unable to access an application form because you lack reliable internet access or you do not have a credit card for payment, please send a message or a note to our postal address to see if alternative arrangements can be made.

Graduate School
Oregon State University
Heckart Lodge, 2900 SW Jefferson Way
Corvallis, OR 97331
U.S.A

Use this online form to change your mailing address if you have applied for admission but have not registered for any classes yet. If you have already registered for classes you can change your address yourself in MyOregonState and do not need to submit the online form.

The application fee is valid for one degree, major and academic year. Applying for multiple graduate majors requires multiple application forms and fees. Please use the Online Graduate Admission Application to apply for another major.

If you have already applied for admission, but have not registered for any classes, you may request one term change request per application within the academic year of the original application (academic years run from summer term through spring term). Any additional requests, or a request into a second academic year, will require a new application and fee.

Please note the following before submitting a change of term:

• The program you applied to must approve all term change requests. Please check with your program before requesting a change a term. The terms in which it is possible to begin studies vary by program. Find contact information on the individual program pages.
• Processing in the Graduate School can take up to two weeks; response times within the programs can vary.
• Please log into the admission application system and select "change term" from the dropdown menu next to the application you wish to change. Documents from the original application will be copied to the new term.

If you already registered for courses in the term to which you originally applied, and the term has not yet started, you must also contact the Registrar's Office to withdraw from those courses before the first day of classes. If registration has occurred, we cannot process term change requests once the term has started. In addition, you will be billed for those courses if they are not dropped by the Business Affairs 100% tuition refund deadline.

Prior to admission all international applicants, including applicants for graduate assistantships, must complete a form for the Academic Year for which they are applying:

• Certification of Finances Form (PDF) for winter 2022 and spring 2022
• Certification of Finances Form (PDF) for summer 2022, fall 2022, winter 2023, spring 2023

The Certification of Finances form can be completed, saved, and printed using Adobe Reader. The printed form must be signed by hand, but it can then be scanned, saved as a PDF, and uploaded into your application. If you do not have a scanner, the signed paper form can be faxed, mailed, or hand-delivered to the Graduate School.

NOTE: Financial documentation is not required at the time of application. You may scan and upload financial documentation with your application materials OR you may wait until after your application has been accepted by the department/program. If your application is accepted, the Graduate School will contact you via email to request the financial materials. If you will be taking courses as a distance student through OSU Extended Campus, and you will not be entering the U.S., we will ask that you complete a Certification of Finances form but proof of funding is not required. A copy of this form will be sent to you by email after the program has accepted your application.

This form is for current PharmD or DVM students to request adding a second concurrent degree. Submissions of this form are a request and approval is not guaranteed.

Diplomas are issued four times a year, at the end of each term. You must apply to graduate to receive your diploma. If you are pursuing more than one degree at the time you submit and if it defaults to the higher degree please email the Graduate School and we will manually change it for you.

To fill out the form, login to MyOregonState. First, check your profile page to make sure Graduate Student is checked under "Affiliations." Next, navigate to the resources page and search the resources for "apply to graduate." Follow the link and fill out the form.

Diplomas are mailed free of charge. This service will be provided by the Michael Sutter Company, our vendor that prints all OSU diplomas.

• Once your degree is awarded (see important graduation/diploma dates), you will receive an email from [email protected] in your OSU email account.
• This email includes your Secure ID to order your diploma. Please save this email for any future diploma requests; you will use the same Secure ID for every transaction.
• Within 7 business days after submitting your diploma order, the vendor will mail you your diploma at no charge to you.
• To pick up your diploma from the Office of the Registrar, follow the directions for picking it up at the university instead of entering a mailing address. Once the diploma arrives in our office, we notify you via your OSU email address that the diploma is ready for pick-up. **Please note: this process will take longer than having your diploma mailed directly to you and that you may only pick it up at the Office of the Registrar on the OSU Corvallis campus.**

Certificate Students

If you are completing a Certificate, please apply to graduate at the start of the term in which you will complete your certificate requirements so we can complete a final audit and award your certificate. You will not receive a diploma or be eligible to attend commencement. Academic programs that award certificates often provide diploma-like documentation and your accomplishment will be visible on your OSU academic transcript.

If you are completing a Certificate, apply to graduate at the start of the term in which you will complete your requirements to initiate a final audit of your coursework. Once the certificate is completed, the Graduate School will note the award on your official OSU transcript. Academic programs that award certificates often provide diploma-like documentation suitable for framing. Certificate students are not eligible to attend commencement and do not receive Oregon State diplomas.

To fill out the form, login to MyOregonState. First, check your profile page to make Graduate Student is checked under "Affiliations." Next, navigate to the resources page and search the resources for "apply to graduate." Follow the link and fill out the form.

If you are a current OSU graduate student and want to change your degree (for example, from a Ph.D. to an M.S., or from an M.S. to a Ph.D.), change the major you are studying, or add a concurrent degree, please submit a Change of Degree/Major/Certificate form to the Graduate School.

Please review commencement directions for spring and summer completing students. 

Additional forms for summer completing students. Submit the appropriate form to the Graduate School.

• Completing degree requirements summer term form

The ETD is submitted to the Graduate School once the final thesis or dissertation is approved and uploaded to ScholarsArchive. Learn more on the Thesis Guide page.

Exam forms must be submitted two weeks prior to the exam date.

If you are submitting this form late its approval is not guaranteed. All late submissions are reviewed on a case-by-case basis.

When you submit the form, a PDF copy is automatically emailed to the Graduate School and to your OSU email address. We will notify you as soon as possible if we can approve your exam for your chosen date.

Contact [email protected] with any form issues or technical questions.

All master’s and doctoral students use this form except dual-majors (use PDF form below).

Exam Scheduling Form

For students with dual-majors, please use the PDF form below and follow instructions at the top of the form. When complete, email your PDF form to [email protected]

Instructions:

1. Save the Exam Scheduling Form to your computer.
2. Open the form in Adobe Acrobat Reader (not in a browser like Chrome or Firefox). Adobe Reader download instructions below.
3. Fill out all required questions (marked with *).
4. Click the “Submit” button on the form.

Mac users: Set your default email program to Mac Mail (Gmail and Outlook will not work).

Adobe Reader download instructions: Download and install the newest (free) version of Adobe Acrobat Reader. This form does not work with Preview or in a browser.

Dual Major Exam Scheduling Form PDF

Complete this online form to document foreign language proficiency for the master of arts or doctoral degrees. Language requirements are set by individual programs and/or committees. Please talk to your program if you have questions.

Foreign Language Requirement Form

For master’s students, the requirement can be met by one of the following:

1. Passed placement exam given by Depart of Foreign Languages and Literature at OSU demonstrating language proficiency equivalent to that attained at the end of a second‐year university course with a grade of C or better.
2. Completed second year university level sequence language with an average grade of C or better.
3. Passed the Foreign Language Achievement Test through Brigham Young University.
4. Completed the equivalent of a U.S. high school diploma or U.S. baccalaureate degree where this language was the medium of instruction.

For doctoral students, the requirement can be met by one of the following:

1. Passed reading test at Oregon State University. Examiner confirmation is required.
2. Completed requirements to satisfaction of PhD committee by taking coursework at another university.
3. Passed the Foreign Language Achievement Test through Brigham Young University.
4. Completed the equivalent of a U.S. high school diploma or U.S. baccalaureate degree where this language was the medium of instruction.

All Doctoral students and Master's students who are writing a thesis (as well as all MAIS students) are required to include a Graduate Council Representative on their committee. The Graduate Council Representative (GCR) serves in the role of impartial committee member who advocates for the student and insures that all rules governing committee procedures are followed. They must be present at your final defense of your thesis.

You must select a GCR from the list generated by the online GCR list generation tool.

The completed Leave of Absence Form (with signatures) must be received by the Graduate School at least two weeks prior to the first day of the term involved.

Unless on approved leave of absence, all graduate students in degree and certificate programs must register continuously for a minimum of 3 graduate credits, excluding summer session, until their degree or certificate is granted or until their status as a credential-seeking graduate student is terminated.

See the catalog for more information on registration requirements. Approved leave of absence include, but are not limited to, Family and Medical Leave, as defined by the Graduate School's Family and Medical Leave Policy for Graduate Students. The Graduate School’s form is not used for Family and Medical Leaves.

Please review the Leave of Absence and Family Medical Leave eligibility comparison tool for questions about the differences between the standard leave of absence and FML.

Changes to the Program of Study must be filed prior to the final exam, either by using a Petition to Change Program form, or by submitting a revised Program of Study.

Although the Graduate School requires formal program meetings for doctoral and MAIS students, students are not required to formally schedule the program meetings with the Graduate School. Prior to a program meeting, doctoral and MAIS students need to select a GCR from a list provided by the Graduate School and schedule the meeting with all committee members. Following the meeting, doctoral and MAIS students will submit the signed Program of Study form to the Graduate School. In addition to this:

• MAIS students need to make the MAIS Program Meeting Checklist available to meeting participants. The Graduate Council Representative will complete and sign this form and return it to the Graduate School.

  MAIS program meeting checklist PDF

  MAIS program meeting checklist PDF

  MAIS program meeting checklist MS Word

  MAIS program meeting checklist MS Word
• Doctoral students need to make the Doctoral Program Meeting Checklist available to meeting participants. The Graduate Council Representative will complete and sign this form and return it to the Graduate School.

  Doctoral program meeting checklist PDF

  Doctoral program meeting checklist PDF

  Doctoral program meeting checklist MS Word

  Doctoral program meeting checklist MS Word

As a regular graduate student, you must file a Program of Study with the Graduate School. Students who do not file a Program of Study within the specified deadline for their degree will not be allowed to register for the next term.

Students pursuing a dual-major master's or a dual-major doctoral degree must use the following PDF form provided by the Graduate School. All other students must login to the digital program of study to complete, sign and submit your Program of Study. When logging in, please use the OSU Login Button. To file a bug report, please email [email protected]. For academic assistance, please contact your program or [email protected].

To make changes to an already approved digital Program of Study, please use the Petition for Change in Program of Study form.

• Dual Major Master's Degree : Word - PDF
• Dual Major Doctoral Degree : Word - PDF

Login to the Digital Program of Study

Need help using the digital program of study?

Students may be able to transfer selected graduate credits from a previously attended institution if all university guidelines on transfer credits are met (see Policies Governing All Graduate Programs, Transfer Credit in the OSU General Catalog) and if the student's graduate program decides the courses are applicable to the proposed OSU degree. Students may submit the Request for Transfer Credit form if they wish to determine whether the courses might be eligible for transfer credit and available for use on an OSU graduate program of study.

This form is used to petition an exception to the minimum English Language Proficiency requirements for admission to the Graduate School. All requests must be submitted by the Department Head, Program Chairperson, Graduate Program Director or designated faculty. Program Coordinators may submit the petition on behalf of the designated faculty. Please indicate how the applicant may qualify for an exception. Additional documentation (ie: a letter of support, transcripts from another school’s ESL program, writing samples, test scores, etc.) may be submitted as an upload to support the petition.

Although faculty members are eligible to enroll for courses at staff fees, such course work may not be applied to a graduate degree without prior approval of the Vice Provost and Dean of the Graduate School. Learn more about this policy.