If you need help with the forms, please choose from the following:
Admissions Current Students Faculty Forms
Although we no longer provide printable applications, if you are unable to access an application form because you lack reliable internet access or you do not have a credit card for payment, please send a message or a note to our postal address to see if alternative arrangements can be made.
Graduate School
Oregon State University
Heckart Lodge, 2900 SW Jefferson Way
Corvallis, OR 97331
U.S.A
Use this online form to change your mailing address if you have applied for admission but have not registered for any classes yet. If you have already registered for classes you can change your address yourself in Beaver Hub and do not need to submit the online form.
The application fee is valid for one degree, major and academic year. Applying for multiple graduate majors requires multiple application forms and fees. Please use the Online Graduate Admission Application to apply for another major.
If you have already applied for admission, but have not registered for any classes, you may request one term change request per application within the academic year of the original application (academic years run from summer term through spring term). Any additional requests, or a request into a second academic year, will require a new application and fee.
Please note the following before submitting a change of term:
If you already registered for courses in the term to which you originally applied, and the term has not yet started, you must also contact the Registrar's Office to withdraw from those courses before the first day of classes. If registration has occurred, we cannot process term change requests once the term has started. In addition, you will be billed for those courses if they are not dropped by the Business Affairs 100% tuition refund deadline.
Prior to admission all international applicants, including applicants for graduate assistantships, must complete a form for the academic year to which they are applying:
The Certification of Finances form can be completed, saved, and printed using Adobe Reader. The printed form must be signed by hand, but it can then be scanned, saved as a PDF, and uploaded into your application. If you do not have a scanner, the signed paper form can be faxed, mailed, or hand-delivered to the Graduate School.
NOTE: Financial documentation is not required at the time of application. You may scan and upload financial documentation with your application materials OR you may wait until after your application has been accepted by the department/program. If your application is accepted, the Graduate School will contact you via email to request the financial materials. If you will be taking courses as a distance student through OSU Extended Campus (Ecampus), and you will not be entering the U.S., we will ask that you complete a Certification of Finances form but proof of funding is not required. A copy of this form will be sent to you by email after the program has accepted your application.
This form is for current PharmD or DVM students to request adding a second concurrent degree. Submissions of this form are a request and approval is not guaranteed.
Diplomas are issued four times a year, at the end of each term. You must apply to graduate to receive your diploma.
To fill out the form, log in to Beaver Hub and search for "Graduate Students-Apply to graduate."
Diplomas are mailed free of charge. Visit the Office of the Registrar’s webpage Graduating from OSU for information about how to obtain your diploma, order your transcripts and much more.
If you are completing a Certificate, please apply to graduate at the start of the term in which you will complete your certificate requirements so we can complete a final audit and award your certificate. You will not receive a diploma or be eligible to attend commencement. Academic programs that award certificates often provide diploma-like documentation and your accomplishment will be visible on your OSU academic transcript.
If you are completing a Certificate, apply to graduate at the start of the term in which you will complete your requirements to initiate a final audit of your coursework. Once the certificate is completed, the Graduate School will note the award on your official OSU transcript. Academic programs that award certificates often provide diploma-like documentation suitable for framing. Certificate students are not eligible to attend commencement and do not receive Oregon State diplomas.
To fill out the form, login to Beaver Hub. Next, navigate to the resources page and search the resources for "apply to graduate." Follow the link and fill out the form.
If you are a current OSU graduate student and want to change your degree (for example, from a Ph.D. to an M.S., or from an M.S. to a Ph.D.), change the major you are studying, or add a concurrent degree, please submit a Change of Degree/Major/Certificate form to the Graduate School.
If you’re requesting to change majors or drop a degree, after your request has been approved by the Graduate School, please make sure to notify the major department you are leaving that you will no longer be continuing in that program.
If you have questions about changing or adding your degree or major, please read our page on the topic.
There are several forms to complete and deadlines to meet for graduate students to attend Commencement. Please review the Commencement Information for Graduate Students page for all the information you will need. If you have any questions, email Graduate School.
The ETD is submitted to the Graduate School once the final thesis or dissertation is approved and uploaded to ScholarsArchive. Learn more on the Thesis Guide page.
Exam forms must be submitted at least two weeks prior to the exam date. This allows time for the Graduate School to conduct a degree audit (for final exams), and for you to resolve any unexpected issues prior to your exam.
If you are submitting this form late its approval is not guaranteed. All late submissions are reviewed on a case-by-case basis.
When you submit the form, a PDF copy is automatically emailed to the Graduate School and to your OSU email address. We will notify you as soon as possible if we can approve your exam for your chosen date.
Contact [email protected] with any form issues or technical questions.
All master’s and doctoral students use this form except dual-majors who use the PDF version found below.
Check out a video on how to use the form.
For students with dual-majors, please use the PDF form below and follow instructions at the top of the form. When complete, email your PDF form to [email protected].
Instructions:
Mac users: Set your default email program to Mac Mail (Gmail and Outlook will not work).
Adobe Reader download instructions: Download and install the newest (free) version of Adobe Acrobat Reader. This form does not work with Preview or in a browser.
Complete this online form to document foreign language proficiency for the master of arts or doctoral degrees. Language requirements are set by individual programs and/or committees. Please talk to your program if you have questions.
Foreign Language Requirement Form
For master’s students, the requirement can be met by one of the following:
For doctoral students, the requirement can be met by one of the following:
All Doctoral students and Master's students who are writing a thesis (as well as all MAIS students) are required to include a Graduate Council Representative on their committee. The Graduate Council Representative (GCR) serves in the role of impartial committee member who advocates for the student and insures that all rules governing committee procedures are followed. They must be present at your final defense of your thesis.
You must select a GCR from the list generated by the online GCR list generation tool.
The completed Leave of Absence Form (with signatures) must be received by the Graduate School at least two weeks prior to the first day of the term for which leave is being requested.
Unless on approved leave of absence, all graduate students in degree and certain certificate programs must register continuously for a minimum of 3 graduate credits, excluding summer session, until their degree or certificate is granted or until their status as a credential-seeking graduate student is terminated.
See the catalog for more information on registration requirements. Approved leave of absence includes Family and Medical Leave, as defined by the Graduate School's Family and Medical Leave Policy for Graduate Students. The Graduate School’s form is not used for Family and Medical Leaves.
Please review the Leave of Absence and Family Medical Leave eligibility comparison tool for questions about the differences between the standard leave of absence and FML.
Changes to the Program of Study must be filed prior to the final exam, either by using a Petition to Change Program form, or by submitting a revised Program of Study.
Although the Graduate School requires formal program meetings for doctoral and MAIS students, students are not required to formally schedule the program meetings with the Graduate School. Prior to a program meeting, doctoral and MAIS students need to select a GCR from a list provided by the Graduate School and schedule the meeting with all committee members. Following the meeting, doctoral and MAIS students will submit the signed Program of Study form to the Graduate School. In addition to this:
MAIS students need to make the MAIS Program Meeting Checklist available to meeting participants. The Graduate Council Representative will complete and sign this form and return it to the Graduate School.
Doctoral students need to make the Doctoral Program Meeting Checklist available to meeting participants. The Graduate Council Representative will complete and sign this form and return it to the Graduate School.
As a regular graduate student, you must file a Program of Study with the Graduate School. Students who do not file a Program of Study within the specified deadline for their degree will not be allowed to register for the next term.
Students pursuing a dual-major master's or a dual-major doctoral degree must use the following PDF form provided by the Graduate School. All other students must login to the digital program of study to complete, sign and submit your Program of Study. When logging in, please use the OSU Login Button. To file a bug report, please email [email protected]. For academic assistance, please contact your program or [email protected].
To make changes to an already approved digital Program of Study, please use the Petition for Change in Program of Study form.
Students may be able to transfer selected graduate credits from a previously attended institution if all university guidelines on transfer credits are met (see Policies Governing All Graduate Programs, Transfer Credit in the OSU General Catalog) and if the student's graduate program decides the courses are applicable to the proposed OSU degree. Students may submit the Request for Transfer Credit form if they wish to determine whether the courses might be eligible for transfer credit and available for use on an OSU graduate program of study.
This form is used to petition an exception to the minimum English Language Proficiency requirements for admission to the Graduate School. All requests must be submitted by the Department Head, Program Chairperson, Graduate Program Director or designated faculty. Program Coordinators may submit the petition on behalf of the designated faculty. Please indicate how the applicant may qualify for an exception. Additional documentation (ie: a letter of support, transcripts from another school’s ESL program, writing samples, test scores, etc.) may be submitted as an upload to support the petition.
Although faculty members are eligible to enroll for courses at staff fees, such course work may not be applied to a graduate degree without prior approval of the Vice Provost and Dean of the Graduate School. Learn more about this policy.
