OREGON STATE UNIVERSITY

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  Upgrade scheduled for TouchNet Payment Gateway

Applications to Graduate School will not be accepted on this Friday April 18, from 2:00AM PST to 5:00PM PST, due to a scheduled upgrade to TouchNet, our payment gateway service provider. If you are prevented from submitting an application during this time, please try again after 5:00PM PST. Though we cannot assist in processing applications during these hours, we will be happy to assist with any other issues you may have.

Graduate School Forms


Admission Forms

Application for Graduate School

Please use the Online Graduate Admission Application.

Although we no longer provide printable applications, if you are unable to access an application form because you lack reliable internet access or you do not have a credit card for payment, please send a message or a note to our postal address to see if alternative arrangements can be made.

Graduate School
a300 Kerr Administration Building
Oregon State University
Corvallis, OR 97331
U.S.A

Change of Term Form

Go to the online form

If you have already applied for admission but have not registered for any classes, you may use this form to request a change of term. One term change within the academic year is allowed. (Example: An application originally submitted for fall 2013 can be changed to winter 2014 or spring 2014. Summer begins the new academic year.) Requesting more than one term change or term changes to new academic years requires a new application and fee.

Please allow at least 10 days for processing in the Graduate School. Processing times within the departments vary. Some departments only accept new applications in the fall term. You can check for your department here: Majors, Minors, Certificates

Change of Major

The application fee is valid for one degree, major and academic year. Applying for multiple graduate majors requires multiple application forms and fees. Please use the Online Graduate Admission Application to apply for another major.

Change of Current Mailing Address / Email Address

Use this online form to change your mailing address or your email address if you have applied for admission but have not registered for any classes yet.

OSU International Graduate Student Certification of Finances Forms

Prior to admission** all international applicants, including applicants for graduate assistantships, must complete a form for the Academic Year for which they are applying:

The Certification of Finances form can be completed, saved, and printed using Adobe Reader. The printed form must be signed by hand, but it can then be scanned, saved as a PDF, and uploaded into your application (the upload system is only available after the application has been submitted). If you do not have a scanner, the signed paper form can be faxed, mailed, or hand-delivered to the Graduate School.

**NOTE: Financial documentation is not required at the time of application. You may scan and upload financial documentation with your application materials OR you may wait until after your application has been accepted by the department/program. If your application is accepted, the Graduate School will contact you via email to request the financial materials. If you will be taking courses as a distance student through OSU Extended Campus, and you will not be entering the U.S., we ask that you complete the Certification of Finances form but proof of funding is not required.


Current Student Forms

Change of Degree/Major/Certificate for Current OSU Students

If you are a current OSU graduate student and want to change your degree (for example, from a PhD to an MS, or from an MS to a PhD), or if you want to change the major you are studying, you will need to submit a Change of Degree/Major/Certificate form to the Graduate School.

Diploma Application

Diplomas are issued four times a year, at the end of each term. You must complete a diploma application form to receive your diploma. Diplomas are available from the Registrar's Office approximately six weeks after the end of the term. Diplomas earned during Spring term are available at Commencement. Your diploma will reflect the degree awarded. Your transcript will reflect the academic major and degree awarded.

Go to infOSU
Log in using your OSU ID number and GAP (General Access PIN) 
Click "Student Records" 
Click "Apply for Graduation"

Exam Scheduling Form

Complete an Exam Scheduling Form to schedule all exams required by the Graduate School. See Procedures for Examinations and Formal Meetings to determine which meetings require this form.

Foreign Language Requirement (MA)

Complete this online form to document foreign language proficiency for the Master of Arts degree.

Foreign Language Requirement (PhD)

Complete this online form to document foreign language proficiency for a doctoral degree.

Application for Leave of Absence Application

Download: Word - PDF

Use the Leave of Absence form to apply for a leave of absence.
Note: Completed (with signatures) Leave of Absence Form must be received by the Graduate School at least 15 working days prior to the first day of the term involved.

Unless on approved leave of absence, all graduate students in degree and certificate programs must register continuously for a minimum of 3 graduate credits, excluding summer session, until their degree or certificate is granted or until their status as a credential-seeking graduate student is terminated. See the catalog for more information on Registration Requirements. Approved leave of absence includes, but is not limited to, Family and Medical Leave, as defined by the Graduate School's Family and Medical Leave Policy for Graduate Students.

Petition for Change in Program 

Download: Word - PDF

Changes to the Program of Study must be filed prior to the final exam, either by using a Petition to Change Program form, or by submitting a revised Program of Study.

Graduate Council Representative (GCR) List

All Doctoral students and Master's students who are writing a thesis (as well as all MAIS students) are required to include a Graduate Council Representative on their committee. The Graduate Council Representative (GCR) serves in the role of impartial committee member who advocates for the student and insures that all rules governing committee procedures are followed. He or she must be present at your final defense of your thesis. You must select a GCR from the list generated by the online GCR list generation tool. After you have identified a representative, you must return this list to the Graduate School, indicating the faculty member serving in the GCR role.

Program Meeting Checklists

Although the Graduate School requires formal program meetings for doctoral and MAIS students, students are not required to formally schedule the program meetings with the Graduate School. Prior to a program meeting, doctoral and MAIS students need to select a GCR from a list provided by the Graduate School and schedule the meeting with all committee members. Following the meeting, doctoral and MAIS students will submit the signed Program of Study form to the Graduate School. In addition to this:

  • MAIS Students need to print the MAIS Program Meeting Checklist (Word) (PDF) and take it to his/her meeting. The Graduate Council Representative will complete and sign this form and return it to the Graduate School with the signed Program of Study.
  • Doctoral Students need to print the Doctoral Program Meeting Checklist (Word) (PDF) and take it to his/her meeting. The Graduate Council Representative will complete and sign this form and return it to the Graduate School with the signed Program of Study.

Program of Study Form

As a regular graduate student, you must file a Program of Study with the Graduate School. Students who do not file a Program within the specified deadline for their degree will not be allowed to register for the next term. A registration hold will also be placed on graduate students whose Programs of Study are not approved after initial evaluation by the Graduate School. You must submit your Program of Study on a form provided by the Graduate School:

  • PhD/EdD : Word - PDF
  • General Master's (EdM, MA, MBA, MEng, MF, MFA, MOcE, MPP, MS, MHP, MBE, PSM) : Word - PDF
  • Master Agriculture (MAg) : Word PDF
  • Master of Public Health (MPH) : Word - PDF
  • Master of Natural Resources (MNR) : Word - PDF
  • Master of Arts in Interdisciplinary Studies (MAIS) : Word - PDF
  • Master of Arts in Teaching (MAT) : Word - PDF
  • Dual Major Master's Degree : Word - PDF
  • Dual Major Doctoral Degree : Word - PDF

Transfer Credit Request

Download: Word - PDF

Students may be able to transfer selected graduate credits from a previously attended institution if all university guidelines on transfer credits are met (see Policies Governing All Graduate Programs, Transfer Credit in the OSU General Catalog) and if the student's graduate program decides the courses are applicable to the proposed OSU degree. Students may submit the Request for Transfer Credit form if they wish to determine whether the courses might be eligible for transfer credit and available for use on an OSU graduate program of study.

ETD Submission Approval Form

ETD Submission Approval form is submitted to the Graduate School along with a copy of the title page once the final thesis/dissertation is approved and uploaded to ScholarsArchive.

Equivalence of Thesis/Non-Thesis Credit

If you are a current OSU graduate student and are changing your master’s degree from a thesis degree to a non-thesis degree, please submit the Equivalence of Thesis/Non-Thesis Credit form to the Graduate School.


Faculty Forms

Nomination to Graduate Faculty Form

Download: PDF

Graduate Certificate Checklist

Download: PDF

Upon completion of the courses required for a graduate certificate, the program director notifies the Graduate School that the student is ready to have the certificate awarded. This form is provided for the convenience of the certificate program director when this step is to be completed. Programs are not required to use this form, but they should indicate the courses completed and tell the Graduate School which term should be identified on the student's transcript.

English Language Proficiency Exception Request

Online Form

This form is used to petition an exception to the minimum English Language Proficiency requirements for admission to the Graduate School. All requests must be submitted by the Department Head, Program Chairperson, Graduate Program Director or designated faculty. Program Coordinators may submit the petition on behalf of the designated faculty. Please indicate how the applicant may qualify for an exception. Additional documentation (ie: a letter of support, transcripts from another school’s ESL program, writing samples, test scores, etc.) may be submitted as an upload to support the petition.