Please email the Graduate School Helpdesk at [email protected] for help with any of the forms.
Although we no longer provide printable applications, if you are unable to access an application form because you lack reliable internet access or you do not have a credit card for payment, please send a message or a note to our postal address to see if alternative arrangements can be made.
Graduate School
Oregon State University
Heckart Lodge, 2900 SW Jefferson Way
Corvallis, OR 97331
U.S.A
Use this online form to change your mailing address if you have applied for admission but have not registered for any classes yet. If you have already registered for classes you can change your address yourself in MyOregonState and do not need to submit the online form.
The application fee is valid for one degree, major and academic year. Applying for multiple graduate majors requires multiple application forms and fees. Please use the Online Graduate Admission Application to apply for another major.
If you have already applied for admission, but have not registered for any classes, you may request one term change request per application within the academic year of the original application (academic years run from summer term through spring term). Any additional requests, or a request into a second academic year, will require a new application and fee.
Please note the following before submitting a change of term:
If you already registered for courses in the term to which you originally applied, and the term has not yet started, you must also contact the Registrar's Office to withdraw from those courses before the first day of classes. If registration has occurred, we cannot process term change requests once the term has started. In addition, you will be billed for those courses if they are not dropped by the Business Affairs 100% tuition refund deadline.
Prior to admission all international applicants, including applicants for graduate assistantships, must complete a form for the Academic Year for which they are applying:
The Certification of Finances form can be completed, saved, and printed using Adobe Reader. The printed form must be signed by hand, but it can then be scanned, saved as a PDF, and uploaded into your application. If you do not have a scanner, the signed paper form can be faxed, mailed, or hand-delivered to the Graduate School.
NOTE: Financial documentation is not required at the time of application. You may scan and upload financial documentation with your application materials OR you may wait until after your application has been accepted by the department/program. If your application is accepted, the Graduate School will contact you via email to request the financial materials. If you will be taking courses as a distance student through OSU Extended Campus, and you will not be entering the U.S., we will ask that you complete a Certification of Finances form but proof of funding is not required. A copy of this form will be sent to you by email after the program has accepted your application.
This form is for current PharmD or DVM students to request adding a second concurrent degree. Submissions of this form are a request and approval is not guaranteed.
Diplomas are issued four times a year, at the end of each term. You must apply to graduate to receive your diploma. If you are pursuing more than one degree at the time you submit and if it defaults to the higher degree please email the Graduate School and we will manually change it for you.
To fill out the form, login to MyOregonState. First, check your profile page to make Graduate Student is checked under "Affiliations." Next, navigate to the resources page and search the resources for "apply to graduate." Follow the link and fill out the form.
Starting in summer 2019, diplomas for summer, fall, and winter term graduates are mailed free of charge. This service will be provided by the Michael Sutter Company, our vendor that prints all OSU diplomas.
If you are completing a Certificate, please apply to graduate at the start of the term in which you will complete your certificate requirements, so we can complete a final audit and award your certificate. You will not receive a diploma or be eligible to attend commencement. Academic programs that award certificates often provide diploma-like documentation and your accomplishment will be visible on your OSU academic transcript.
If you are a current OSU graduate student and want to change your degree (for example, from a Ph.D. to an M.S., or from an M.S. to a Ph.D.), change the major you are studying, or add a concurrent degree, please submit a Change of Degree/Major/Certificate form to the Graduate School.
Please review commencement directions for spring and summer completing students.
Additional forms for summer completing students. Submit the appropriate form to Julie Kurtz:
The ETD is submitted to the Graduate School along with a copy of the title page once the final thesis or dissertation is approved and uploaded to ScholarsArchive. Learn more on the Thesis Guide page.
Download the Exam Scheduling Form to your computer, fill it out and click the “Submit” button on the form.
Mac users:
Contact [email protected] for any technical issues or questions.
Exam forms must be submitted two weeks prior to the exam date. If you are submitting this form late, please call 541-737-4881 during business hours to discuss your options.
Complete this online form to document foreign language proficiency for the master of arts or doctoral degrees. Language requirements are set by individual programs and/or committees. Please talk to your program if you have questions.
All Doctoral students and Master's students who are writing a thesis (as well as all MAIS students) are required to include a Graduate Council Representative on their committee. The Graduate Council Representative (GCR) serves in the role of impartial committee member who advocates for the student and insures that all rules governing committee procedures are followed. They must be present at your final defense of your thesis.
You must select a GCR from the list generated by the online GCR list generation tool. After you have identified a representative, indicate on the list the faculty member serving in that role. You must then return the list to Graduate School by emailing it to [email protected], dropping it off in person to Heckart Lodge, or sending it through campus mail. Watch a video about finding a GCR.
The completed Leave of Absence Form (with signatures) must be received by the Graduate School at least two weeks prior to the first day of the term involved.
Unless on approved leave of absence, all graduate students in degree and certificate programs must register continuously for a minimum of 3 graduate credits, excluding summer session, until their degree or certificate is granted or until their status as a credential-seeking graduate student is terminated.
See the catalog for more information on registration requirements. Approved leave of absence include, but are not limited to, Family and Medical Leave, as defined by the Graduate School's Family and Medical Leave Policy for Graduate Students. The Graduate School’s form is not used for Family and Medical Leaves.
Please review the Leave of Absence and Family Medical Leave eligibility comparison tool for questions about the differences between the standard leave of absence and FML.
Changes to the Program of Study must be filed prior to the final exam, either by using a Petition to Change Program form, or by submitting a revised Program of Study.
Although the Graduate School requires formal program meetings for doctoral and MAIS students, students are not required to formally schedule the program meetings with the Graduate School. Prior to a program meeting, doctoral and MAIS students need to select a GCR from a list provided by the Graduate School and schedule the meeting with all committee members. Following the meeting, doctoral and MAIS students will submit the signed Program of Study form to the Graduate School. In addition to this:
As a regular graduate student, you must file a Program of Study with the Graduate School. Students who do not file a Program within the specified deadline for their degree will not be allowed to register for the next term.
Students pursuing a MAIS degree, dual major master's, or dual major doctoral degree must use the following PDF form provided by the Graduate School. All other students must login to the digital program of study to complete, sign and submit your Program of Study. When logging in, please use the OSU Login Button. To file a bug report, please email [email protected]. For academic assistance, please contact your program or [email protected].
Students may be able to transfer selected graduate credits from a previously attended institution if all university guidelines on transfer credits are met (see Policies Governing All Graduate Programs, Transfer Credit in the OSU General Catalog) and if the student's graduate program decides the courses are applicable to the proposed OSU degree. Students may submit the Request for Transfer Credit form if they wish to determine whether the courses might be eligible for transfer credit and available for use on an OSU graduate program of study.
This form is used to petition an exception to the minimum English Language Proficiency requirements for admission to the Graduate School. All requests must be submitted by the Department Head, Program Chairperson, Graduate Program Director or designated faculty. Program Coordinators may submit the petition on behalf of the designated faculty. Please indicate how the applicant may qualify for an exception. Additional documentation (ie: a letter of support, transcripts from another school’s ESL program, writing samples, test scores, etc.) may be submitted as an upload to support the petition.
Although faculty members are eligible to enroll for courses at staff fees, such course work may not be applied to a graduate degree without prior approval of the Vice Provost and Dean of the Graduate School. Learn more about this policy.
Upon completion of the courses required for a graduate certificate, the program director notifies the Graduate School that the student is ready to have the certificate awarded. This form is provided for the convenience of the certificate program director when this step is to be completed. Programs are not required to use this form, but they should indicate the courses completed and tell the Graduate School which term should be identified on the student's transcript.
