This page contains information specific for graduate students and their advisors. Find official Oregon State University COVID-19 information on the coronavirus website.
If you were on track to graduate at the end of spring term 2020, and your graduation is impeded by Oregon State’s COVID-19 response, you will receive academic support to complete your degree requirements this spring or a scholarship to cover tuition for remaining credits in a subsequent term. If you were unable to graduate spring term 2020, the application closed May 22. The OSU Pledge will be extended to those unable to graduate summer term 2020; the application will open during the summer term.
Please note that part of determining if a student is ready to finish during a given term is having the fully approved program of study on file at the very latest during the first week of that term.
For a graduate committee meeting or examination, the requirement to obtain advance agreement from all committee members to meet remotely is waived.
Students who defended their thesis at the end of winter term, but are facing hardship, will have additional time to finish last steps.
We have temporarily amended the residence policy for doctoral degrees, which states that a student must spend at least three terms “on campus” so that now any location is acceptable during spring term.
We have amended the policy on written comprehensive examinations to state that programs must permit examinations to be taken remotely.
To ensure the highest level of flexibility for student learning and academic progress during this term of fully remote instruction, the university has extended the deadline for students to select the S/U grading option for courses taught in spring term that use the normal grading mode (A-F). Students now have through week 10 to select S/U.
An “S” stands for a grade between C- and A. The Graduate School sets a minimum of C for courses on the program of study, but some academic programs establish a higher minimum. With the adoption of this temporary policy, an S/U in spring 2020 has a different meaning at the graduate level: it means an S grade can be used regardless of whatever the usual minimum grade is for that student’s graduate program. These grades cannot be used when calculating grade point averages.
Students and their program should discuss together whether the S/U is necessary. Some points to consider:
To submit the form:
Submit graduate student COVID-19
issues and concerns to email@example.com
Using funding through the federal CARES Act, institutional funds and philanthropy, Oregon State has assembled emergency financial assistance for currently enrolled students. If you need help, please reach out right away. Contact the Office of Financial Aid (look for the chat box where you can make specific inquiries) or the in the Office of the Dean of Students at the Human Services Resource Center. Learn more about the CARES Act and who is eligible.
Stay in close touch with your advisor/program coordinator about continuing to make progress toward your degree.
Students facing significant new obstacles to timely completion as a result of the university’s COVID-19 measures should contact their program head about eligibility for tuition support.
The university is providing the following:
Are you looking for printing and scanning services? BeaverPrint stations are available at the following Corvallis campus locations.
Internet: Learn options for low-cost or free internet access at home.
Laptops: For a loaner laptop, please email Student Multimedia Services directly with your name, OSU ID number, and mailing address. There is a limited supply at this time. SMS email address: firstname.lastname@example.org
The graduate student service desk in Heckart Lodge is now closed. Please scan the document or email a photo to email@example.com.
OSU has placed restrictions on travel.
Students who need help meeting their basic needs should contact the Human Services Resource Center (HSRC).
Spring term academic support services at the Graduate Student Commons (including the Graduate Writing Center, CAPS and others) are making adjustments to provide their services virtually to students.
On March 13, 2020, the U.S. federal government provided an update revising the March 9 accommodations allowing U.S. institutions to temporarily allow international students – based upon the COVID-19 situation – to participate in remote delivery of course material, Ecampus online or a combination of both course delivery options. Under the March 13 guidance, international students at Oregon State University will be able to maintain their immigration status during spring term 2020 while enrolled in traditional on-campus classes delivered remotely, or through Ecampus online classes, or a combination of both to meet their full-time enrollment requirements. Please direct questions to the Office of International Services.
If you have questions about the policies concerning sick leave with pay, please refer to page 28 of the CGE contract.
Graduate Employees on an active appointment may irrevocably donate up to 30 hours of accrued sick leave to other Graduate Employees on an active appointment. More details related to this program can be found in the CGE contract. For specific questions related to donating or applying for donated sick leave with pay, please submit questions to AskHR@oregonstate.edu.
Priorities (in order of importance)
Please also review the FAQs for researchers and information from the Research Office IRB. Find updates from the Task Force for Research Continuity and Resilience and policies on resuming on-site and field-based research activities.
Find guidelines for all instructors on teaching remotely.
We are mindful of the added stress that exists in this public health crisis, and if the Graduate School can support you, please reach out.
Each and every employee at OSU, including our Graduate Teaching Assistants, are required to adhere to the Governor’s executive order 20-12 in which she requires Oregonians to work from home to the maximum extent possible. Additionally, all employees and students are required to adhere to OSU’s Social Distancing Policy.
We recognize that there may be situations where you are not able deliver your remote teaching responsibilities at home, such as not having an adequate internet connection. Resources are available to support your teaching delivery, and I encourage you to continue to visit the “Keep Teaching” website. If you cannot carry out your GTA duties from home, please confer with the faculty member in charge of the course for which you are a GTA, and if you are absolutely unable to perform your remote teaching from home, I encourage you to request your instructor of record to make a request to the dean for options. Classrooms in two campus buildings have been set aside for remote teaching and will be cleaned after each class. While exceptions must be rare, we are committed to ensuring you have the resources you need to be successful.