The Graduate School invites nominations for the Graduate Student Travel Award. The travel funds from this award are designed to provide domestic or international graduate students with financial support to cover part of the cost associated with attending and presenting their scholarly work/achievements at prestigious national/international conferences.

Award Details

Graduate Student Travel Award amounts vary, but awards will not exceed $500 for domestic travel and $1,000 for international travel. Awards are intended to cover up to half of the full cost of attending a national/international conference (air and/or ground transportation, hotel, meals, and meeting registration).

This award may be offered in addition to a graduate assistantship or fellowship.

The funds for this award will be distributed to and managed by the nominating program. 

Eligibility

  • Student is a current master’s or doctoral student at Oregon State University.
  • Student will be enrolled in at least 3 graduate credits at OSU at the time of the conference, or in the case of a conference occurring between the end of spring term and the beginning of fall term, the student must be returning to at least 3 graduate credits of enrollment in fall term.
  • The student must be listed as the sole author/presenter, first or lead author/presenter, or serving in a capacity whereby they are responsible for significant leadership for the overall session. Materials must have been accepted by the conference at the time of the nomination.
  • The program must show evidence of its intent to fund at least 50% of the student's travel expenses. This may include funds obtained through grants, contracts, and other related sources.
  • The student must have a signed and approved program of study on file with the Graduate School at time of nomination. 

Evaluation Criteria

  • Importance of the meeting/conference relative to the student’s field
  • Strength of student’s statement of the reason for attending
  • Reasonableness of the overall budget and justifications for spending
  • Program is supporting at least 50% of the student’s travel expenses
  • Quality of the letter of support
  • Quality of student’s CV or résumé 

Nomination Periods 

Nominations must be received by 5PM for each deadline below.

  • October 1 - November 1, 2019: for travel between December 1, 2019 and April 30, 2020
  • January 1 - February 1, 2020: for travel between March 1, 2020 and July 31, 2020
  • April 1 - May 1, 2020: for travel between June 1, 2020 and October 31, 2020
  • July 1 - August 1, 2020: for travel between September 1, 2020 and January 31, 2021

Nomination Procedure

Nominations may be submitted by the student's graduate program director or unit chair/head. Students may not apply directly for this award. Each unit (as defined by university major code) may nominate no more than ONE student (total) per award cycle.

Nomination Form

Submit a nomination

Nomination form overview

In the online nomination form, nominators will be required to prepare/upload the following materials as one PDF document using the following file name convention:
"Nominee's Last Name_Department_Travel.pdf", and upload it through the nomination form.

  1. Statement from the student describing the importance of the meeting/conference relative to the student’s field. The statement must also include the student’s proposed budget and justifications for spending. If relevant, include details of workshops, job interviews, project development, journal article writing, field trips, networking sessions, leadership opportunities, and collaboration(s) that will occur (two pages or less).
  2. Letter from student's major professor or unit chair/head describing the (a) academic merit of the student, (b) importance of the meeting/conference, and (c) how the program intends to fund at least 50% of the student’s travel expenses (this may include funds obtained through grants, contracts, and other related sources).
  3. A copy of the submitted and accepted abstract or submitted product. Include the title, the authors in the order they appear in the submission, and the notification of acceptance of the presentation. Indicate the student’s role in the presentation and whether this will be an oral or poster presentation.
  4. A copy of the student’s résumé or curriculum vitae.
  5. The student's signed and approved program of study.