Graduate student travel to conferences is essential for the professional development of our students. The travel funds from this award are designed to provide graduate students with financial support to cover part of the cost associated with attending and presenting their scholarly achievements at prestigious national/international conferences.
Directors of graduate programs (department chairs/heads, program directors) may submit one application per deadline per graduate program (as defined by university major code).
Nominations will only be accepted from the student's home academic program, regardless of their major professor's home program. Students may not submit on their own behalf. Students are encouraged to work with their academic unit to apply.
- Student must be a regularly admitted graduate student in good academic standing and enrolled in at least 3 credits at OSU at the time of the conference, or in the case of a conference occurring between the end of spring term and the beginning of fall term, the student must be returning to at least 3 credits of enrollment in fall term.
- Domestic and international students are eligible.
- The student must be listed as the sole author/presenter, first or lead author/presenter, or serving in a capacity whereby they are responsible for significant leadership for the overall session. Materials must have been accepted by the conference at the time of the nomination.
- Funding is available for national or international conferences.
- Student must have an approved Program of Study filed with the Graduate School to be nominated.
Awards are intended to cover up to half of the full cost of attending a national/international conference (air and/or ground transportation, hotel, meals, and meeting registration). Approximately 10 awards will be made per deadline. The maximum award will be $500 for domestic travel and $1,000 for international travel. The program or unit must show evidence of its intent to fund at least 50% of the student's travel expenses. This may include funds obtained through grants, contracts, and other related sources. This information should be entered on the cost coverage worksheet available below.
- April 1 for travel between May 1 and October 31,
- August 1 for travel between September 1 and January 31, and
- November 1 for travel between December 1 and April 30 of the following year.
- All applications are due by 5pm on the specified deadline
Students may not submit an application on their own behalf. Students are encouraged to work with their unit to apply.
When the award is open there is a login link at the bottom of this page.
In addition to the online form, nominators are required to submit the following upload in a single black and white PDF in the order listed:
- A completed signature page and percentages of cost coverage worksheet, indicating funding plan including an itemized list of ground and/or air transportation, meals, lodging, meeting registration fee, abstract fee, a justification or explanation of the costs, and the total cost and amount requested from the Graduate School. Attempts to economize are important and encouraged.
- A copy of the submitted and accepted abstract or submitted product. Include the title, the authors in the order they appear in the submission, and the notification of acceptance of the presentation. Indicate the student’s role in the presentation and whether this will be an oral or poster presentation.
- Student's statement of the importance and value of the meeting. If relevant, details of workshops, job interviews, project development, journal article writing, field trips, networking sessions, leadership opportunities, and collaboration that will occur (one page or less).
- A copy of the student's signed and approved program of study. All programs of study must have been received by the graduate school no later than one week prior to the award deadline. All program of study must be approved prior to submitting nomination.
- Student's curriculum vitae.
- Advisor or Major Professor’s statement on importance of the meeting or conference relative to conferences in the field, and acceptance rate of submissions. (Be sure to explain the purpose of this letter to your advisor or major professor).
Name the merged document using the following file name convention:
Student's last name_deadline month and year_grad major_GradTravel.pdf
(e.g. Smith_Feb2015_Physics_Grad Travel.pdf).
A committee set up by the Graduate School will select awardees based on:
- Completeness of the application.
- Role of student involvement in presentation, judged from meeting details (Presentor/First Author).
- Importance of conference (as indicated in the advisor/major professor's letter).
- The strength of the student's statement of the reason for attending.
- The strength of the student's CV.
- The student's stage in the degree program.
- Reasonableness of the budget and attempts at economizing.
- The level of unit support.
- A balance of awards across the university.
- Funds available.
Awards will be announced approximately five weeks after the application deadlines. The funds will be distributed to and managed by the department/program indicated on the Graduate Student Travel Award Signature Page and Cost Coverage Worksheet (see #1 of document upload).
Within a month of returning from the conference the student should send a one page report to the Graduate School that includes the student's name, major, degree sought, major professor's name, the conference attended, the dates and location of the conference, the presentation title, and a description of the significant outcomes of the meeting for the student. The report should be emailed to Graduate Scholarships at Graduate.firstname.lastname@example.org.