OREGON STATE UNIVERSITY

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Scheduling Formal Exams and Meetings

Formal Meetings and Exams for Master's Degree Students

MAIS Program of Study Meeting

The Graduate School requires formal program of study meetings for MAIS students. These meetings are not scheduled with the Graduate School. Prior to a program meeting, MAIS students need to

  1. select a GCR from a list provided by the Graduate School
  2. schedule a Program Meeintg meeting with all committee members.
  3. print the MAIS Program Meeting Checklist and take it to his/her meeting. The Graduate Council Representative will complete and sign this form and return it to the Graduate School with the signed Program of Study.
  4. Following the meeting, submit the signed Program of Study form to the Graduate School.

Thesis Proposal Meeting

A formal thesis proposal meeting is recommended but not required by the Graduate School. It is, however, required for some majors. This meeting should be held with the student's committee prior to the start of any substantial thesis research.

Final Examination

All master's degrees (except non-thesis EdM students electing the internship option) require a final oral exam. Prior to the final oral examination, students must:

  1. have a minimum GPA of 3.00 on both your Program and cumulative graduate transcript
  2. have completed all course work, appearing on the program of study, with a minimum grade of "C"
  3. have scheduled the exam with the Graduate School two weeks in advance to allow time for the audit of your Program of Study.

Formal Meetings and Exams for Doctoral Degree Students

Doctoral Program Meeting

Although the Graduate School requires formal program meetings for doctoral and MAIS students, students are not required to formally schedule the program meetings with the Graduate School. Prior to a program meeting, doctoral and MAIS students need to select a GCR from a list provided by the Graduate School and schedule the meeting with all committee members. Following the meeting, doctoral and MAIS students will submit the signed Program of Study form to the Graduate School. In addition to this, Doctoral Students need to print the Doctoral Program Meeting Checklist and take it to his/her meeting. The Graduate Council Representative will complete and sign this form and return it to the Graduate School with the signed Program of Study.

Preliminary Oral Examination 

In order to be admitted to candidacy for the doctoral degree, you must pass a comprehensive preliminary oral examination conducted by your committee. The purpose of this exam is to determine your understanding of your major and minor fields and to assess your capability for research. The exam may cover your proposed research topic, although no more than one-half of the time should be devoted to specific aspects of the proposal. The preliminary oral exam is taken near the completion of all course work on the Program of study. To schedule your oral preliminary exam, you must contact the members of the committee to arrange the date, time, and place, then schedule the exam with the Graduate School not less than two weeks before the examination using the Exam Scheduling Form. The exam should be at least two hours in length. It is generally expected that all members of graduate committees should be physically present at all required graduate exams.

Final Oral Examination

 At least one complete academic term must elapse between the preliminary oral exam and final oral examination. The examination committee will consist of the same members as for the preliminary examination, although substitutions may be made if approved by the department/program or college and the Graduate School. You must contact members of the committee to arrange the date, time and place, then schedule the exam with the Graduate School not less than two weeks before the examination using the Exam Scheduling Form. Submit one examination copy of the pretext pages of the thesis to the Graduate School at the time you schedule. Distribute examination copies of your thesis to all committee members, including the Graduate Council Representative, sufficiently early to permit thorough review prior to your exam date. The exam should be scheduled for two hours. It is generally expected that all members of graduate committees should be physically present at all required graduate exams. The first part is the thesis defense portion is open to all interested parties. After the thesis defense portion of the exam, the examination committee may exclude all other persons and continue with the examination of your knowledge of your field.

Exam Scheduling Form

You must schedule all examinations required by the Graduate School using the Exam Scheduling Form. You must submit this form at least two weeks prior to a doctoral preliminary exam, a master's final exam, or a doctoral final exam. You are responsible for:

  • Informing the Graduate School of the date, time, and place of each exam
  • Confirming the committee membership
  • Notifying and reminding the committee of the exam date, time, and place

Physical Presence at Committee Meetings

It is generally expected that all members of graduate committees should be physically present at all required graduate committee meetings (i.e., program meetings, preliminary examinations, and final examinations). However, it is permissible for the student, and/or committee members to participate from a remote location provided the conditions listed below are met:

  • Advance agreement of the student and all committee members has been obtained;
  • All participants join in with two way audio and video connections; audio only connections must be approved by the major professor if the video connection is not possible. When the student is the remote participant, his or her connection must be an audio and video connection;
  • Any visual aids or other materials have been distributed in advance to the remote participants;
  • The committee members participate in the complete meeting, discussion, presentation, and evaluation; and
  • The student is responsible for making arrangements.