Final Thesis / Dissertation Requirements

Printing Specifications:

The Graduate School no longer requires you to submit a paper copy of your thesis/dissertation.  You may have two personal or departmental copies printed at no charge at the Student Multi-media Services, located on the 2nd floor of the Valley Library. 

Electronic Submission:

Submit one PDF copy of your thesis/dissertation, without signatures, electronically to ScholarsArchive. Please refer to the step by step instructions for uploading instructions and accessibility modifications. 

Data sets can also be submitted to ScholarsArchive and linked to your thesis. Please refer to the library's website for instructions and considerations.

Creative Commons License:

Do NOT select Public Domain or CCO. You may add a Creative Commons License to your item that allows copyrighted works to be shared and re-used. Either select License Type: Creative Commons or License Type: No Creative Commons License.  DO NOT assign a Creative Commons license if you plan to place an embargo on your thesis or dissertation that allows only the OSU community access to your work.

Final Documents submitted to Graduate School: 

One signed Electronic Thesis and Dissertation (ETD) Submission Approval Form by your Major Professor, Head/Chair/Director/Dean of Majors Program, and yourself, along with a copy of your title page.  Upon final review, the Dean of the Graduate School will add the final signature. 


You can request an embargo so your work will be accessible only to Oregon State University faculty, staff and students for up to two years. The document will not be accessible via the World Wide Web during this time.  Request on the ETD Submission Approval Form. For more information or to request this restriction, contact Julie Kurtz, the Graduate School Thesis editor, at (541)737-1466. Learn more about an embargo, and what your choices are, on the library website.

Exit Survey

All advanced degree recipients are given the opportunity to complete an exit survey that gathers information about the graduate school experience. You will receive a link to the survey approximately one month after the term ends and your degree is officially conferred. The results are completely confidential and are very important in helping us improve all aspects of graduate education at OSU. Thank you in advance for completing this important questionnaire.

Survey of Earned Doctorate

Doctoral Students only - Complete the online  Survey of Earned Doctorate. At the survey registration website you will be asked to provide your name, institution, department, graduate month and year, and an email address and then go directly into the survey. An email with the URL of the online survey, plus a PIN and password will be sent in case you suspend the survey and need to go back at a later time without losing previous responses. When complete print the Certificate of Completion and submit to the graduate school.

Document Downloads

Please download and refer to these helpful documents:

Thesis Deadlines

At least 2 weeks Before Your Final Oral Examination

  • Use this online form to schedule your final oral examination.
  • Distribute a defendable copy of thesis to your committee.
  • Deliver or email pretext pages of your thesis/dissertation to the graduate school.

Copyright Permission 

To answer questions regarding copyright law, contact Copyright Specialist Michael Boock, Head of the Center for Digital Scholarship and Services at 541-737-9155, or see the library's page on copyright and your thesis

You should assume that any material from other sources used in your thesis, including text, pictures, musical compositions, graphs, charts, cartoons, and so forth, is copyrighted.  To determine if you must obtain written permission from the copyright owner fill out the Fair Use Documentation.  In order to use copyrighted material in your work you need to answer “yes” to questions 4 & 5.  If you answer “no” you can either consider using another work that’s either in the public domain or has a Creative Commons license or contact the owner for permission.  To obtain written permission, send the copyright owner a concise letter specifying your intended use and allow ample time for a response.  If you get no response or if you are denied permission, you must remove the copyrighted material from your document.  A doctoral student should send out copyright permission requests at least four months before his or her defense date.

You must submit a copy (keep the original in a safe place) of all letters granting the use of copyrighted material to the Graduate School.

In the US, if you have created an original document, it is automatically copyrighted for the period of your lifetime plus seventy years.  Formal notice or registration is not necessary; nevertheless, you should include a copyright page (see figure 5) in your document to alert readers that you are the copyright owner and that you acknowledge your legal rights. You may wish to register your copyright, though this step is optional. Certificate of Registration establishes public record of your document, its copyright and your name and address. Students who choose to register the copyright personally should contact the Library of Congress, U.S. Copyright Office, 101 Independence Ave, S.E. Washington, D.C. 20559-6000 or register your copyright online.


Ethical research practice requires you to avoid:

  • Plagiarism: failure to acknowledge the work of others by using proper citations and obtaining written permission to use copyrighted material.
  • Fabrication:  the creation of fictitious research results.       
  • Falsification: alteration of research results by misrepresentation or selective reporting of findings.