You're here because you have made it to that long-awaited step, formatting and submitting your thesis. First and foremost, try not to panic. Formatting your thesis can be hard work, but rest assured, people before you have figured it out and graduated.

Formatting

Pretext Pages

Please submit your pretext pages two weeks before your final defense to the Graduate School. You can deliver them to the Graduate School office or email them to Julie Kurtz.

Download a template for your pretext pages.

Formatting Help

Everything you need to know about formatting is in the Thesis Guide PDF.

 PDF iconDownload the Thesis and Dissertation Formatting Guide

Final Thesis and Dissertation Submission Requirements

1. ETD Submission Approval Form

Submit the PDF iconETD Submission Approval Form signed by your Major Professor, Head/Chair/Director/Dean of your Department of School, and yourself. Upon final review, we will get the Dean of the Graduate School’s signature for you. Submit the ETD to Julie Kurtz at the Graduate School.

2. Title Page

Submit a title page to the Graduate School for the thesis/dissertation certification process. Please format the title page according to the Pretext Pages Template (see above for a template download link.) You can deliver it to the Graduate School office or email it to Julie Kurtz.

3. ScholarsArchive

Submit one PDF copy of your thesis/dissertation, without signatures, electronically to ScholarsArchive. Please refer to the step by step instructions for uploading instructions, the link to upload your thesis, and accessibility modifications.

Data sets can also be submitted to ScholarsArchive and linked to your thesis. Please refer to the library's website for instructions and considerations.

Survey of Earned Doctorate – PhD students only

Complete the online Survey of Earned Doctorate. At the survey registration website you will be asked to provide your name, institution, department, graduate month and year, and an email address and then go directly into the survey. An email with the URL of the online survey, plus a PIN and password will be sent in case you suspend the survey and need to go back at a later time without losing previous responses. When complete print the Certificate of Completion and submit to the graduate school.

Other Details

The Graduate School no longer requires you to submit a paper copy of your thesis/dissertation. If you would like a personal or departmental copy bound, there are two places in downtown Corvallis: B & J Bookbinding and Cyrano’s.

Creative Commons License

Do NOT select Public Domain or CCO. You may add a Creative Commons License to your item that allows copyrighted works to be shared and re-used. Select License Type: Creative Commons or License Type: No Creative Commons License. DO NOT assign a Creative Commons license if you plan to place an embargo on your thesis or dissertation that allows only the OSU community access to your work.

Embargo

You can request an embargo so your work will be accessible only to Oregon State University faculty, staff and students for up to two years. The document will not be accessible via the World Wide Web during this time. Request on the ETD Submission Approval Form. For more information contact Julie Kurtz, the Graduate School Thesis editor, at (541) 737-1466. Learn more about an embargo, and what your choices are, on the library website.

Exit Survey

All advanced degree recipients are given the opportunity to complete an exit survey that gathers information about the graduate school experience. You will receive a link to the survey approximately one month after the term ends and your degree is officially conferred. The results are completely confidential and are very important in helping us improve all aspects of graduate education at OSU. Thank you in advance for completing this important questionnaire.

To answer questions regarding copyright law, contact Michaela Willi Hooper, Scholarly Communication Librarian at 541-737-2084, or see the library's page on copyright, fair use, permissions, and authors’ rights.

You should assume that any material from other sources used in your thesis, including text, pictures, musical compositions, graphs, charts, cartoons, and so forth, is copyrighted (unless you know it to be in the public domain or under a Creative Commons license). To determine if you must obtain written permission from the copyright owner, fill out the Fair Use Documentation. If you determine that your use is fair, retain your completed documentation for reference. Although there is no formula for making a final fair use determination, the Visual Rights Association has created a best practices document, vetted by attorneys, that specifically addresses reproducing images in theses and dissertations on page 12:

The thesis or dissertation is a core degree-granting requirement, and such scholarship needs to be recorded and preserved and made broadly accessible to advance scholarly inquiry. Images incorporated into such dissertations or theses for the purpose of advancing or documenting a scholarly argument or point should be consistent with fair use, even when those theses or dissertations are then distributed through online repositories and databases. Just as printed material can be freely quoted with attributions, the inclusion of reference images (images of sufficient resolution to convey the author’s point) in academic dissertations or theses is critical to advancing our collective knowledge in the arts and sciences, and should be consistent with fair use. [emphasis added]

If you determine your use of copyrighted material does not constitute a fair use, you must obtain written permission. Send the copyright owner a concise letter specifying your intended use and allow ample time for a response. If you get no response or if you are denied permission, you must remove the copyrighted material from your document. A doctoral student should send out copyright permission requests at least four months before his or her defense date. You must submit a copy (keep the original in a safe place) of all letters granting the use of copyrighted material to the Graduate School.

In the US, if you have created an original document that is not a work for hire, it is automatically copyrighted for the period of your lifetime plus seventy years. Formal notice or registration is not necessary; nevertheless, you should include a copyright page (see figure 5) in your document to alert readers that you are the copyright owner and that you acknowledge your legal rights. You may wish to register your copyright, though this step is optional. Certificate of Registration establishes public record of your document, its copyright, and your name and address. Students who choose to register their copyright may do so online through the Copyright Office.

Ethics

Ethical research practice requires you to avoid:

  • Plagiarism: failure to acknowledge the work of others by using proper citations and obtaining written permission to use copyrighted material.
  • Fabrication: the creation of fictitious research results.
  • Falsification: alteration of research results by misrepresentation or selective reporting of findings.

Document Downloads

Please download and refer to these helpful documents:

Thesis Deadlines

At least 2 weeks Before Your Final Oral Examination

  • Use this online form to schedule your final oral examination.
  • Distribute a defendable copy of thesis to your committee.
  • Deliver your pretext pages to the Graduate School, or email them to Julie Kurtz. Use the Thesis/Dissertation Template linked above for help with formatting them.